File and Description Naming Guidelines

Below are the file and description naming requirements. Please read carefully as these guidelines are required. Your permit will not be reviewed if the guidelines below are not met.

File naming standards for electronic plans

  • Only PDF documents will be accepted.
  • Do not use commas, # signs or other symbols in your file names. Our system will not upload those files correctly.
  • PDF files shall have only one layer (flattened) without any embedded objects.
  • PDF files must not be encrypted, locked or password protected.
  • Documents should be scanned at no greater than 300 dpi.
  • Adobe Portfolio PDF types are not accepted.
  • The total upload for the plan set should not exceed 2 GB.

Initial document uploads

The City of Coral Springs naming standard includes the following parts:

  1. A three-digit number used to control the sort order of documents during review and establish the position in the final set. The position should match what is shown on your cover sheet and plan index by section. Example: civil, architectural, structural, etc. Using a consistent file name simplifies and streamlines the review process.
  2. A short description of the type of document. Example: civil, architectural, calcs, etc. Be sure you have separate files for each group of files. For example, all architectural sheets should be in one file and all civil sheets in another file.

Applications, NOA’s, NOC’s, Digitally signed documents and contractor registration documents must be submitted as separate PDFs and grouped by file type.

Example file names for an initial upload of documents

Document Name Description Field Name
000-General Initial Submittal
100-Demolition Initial Submittal
200-Civil Initial Submittal
300-Landscape Initial Submittal
400-Site Initial Submittal
500-Life Safety Initial Submittal
600-Architectural Initial Submittal
700-Interior Design Initial Submittal
800-Structural  Initial Submittal
900-Mechanical Initial Submittal
1000-Plumbing Initial Submittal
1100-Fire Protection Initial Submittal
1200-Electrical Initial Submittal
1300-AV Equipment Initial Submittal

Changes to Permit Documents

You may need to provide changed documents during the review process or after the permit has been issued. The naming convention is slightly different.

Changes made during the review process (Corrections)

If plan review comments result in revised sheets having to be submitted:

  • Do not upload a new sheet. The entire file for the specific section that was rejected must be uploaded.
  • Verify that the all changes are clouded on the plans with a revision delta and the revision recorded in the revision block.
  • The revised set should be named the same as the original file. Our e-plan software will automatically add a revision number to the end of the file name.
  • Upload an additional 8.5 x 11 file with a narrative addressing each correction by sheet number. Note: Changes to plans will not be accepted without narrative.

Example file names for changed documents while in review

Document Name Description Field Name
600-ARCHITECTRUAL.PDF Correction
601-ARCHITECTURAL-NARRATIVE.PDF Narrative
1100-FIRE PROTECTION.PDF Correction
1101-FIRE PROTECTION-NARRATIVE.PDF Narrative

Changes Made After the Permit Is Issued (Revisions)

If you make changes to approved plans after the permit has been issued which require additional plan review:

  • The entire discipline file set should be uploaded.
  • Verify that all changes are clouded on the plans with a revision delta and the revision recorded in the revision block.
  • The revised set should be named the same as the original files. In the description field add “Revision”.
  • Upload an additional 8.5 x 11 file with a narrative explaining what sheets were revised and a brief description of what was changed. Note: Changes to plans will not be accepted without narrative.

Example file names for changed documents after permit is issued

Document Name Description Field Name
800-STRUCTRUAL.PDF Revision
801-STRUCTRUAL-NARRATIVE.PDF Narrative
802-STRUCTURAL CALCS.PDF Revision
803-STRUCTURAL CALCS-NARRATIVE.PDF
Narrative